RFID access control, automated billing, member management, and multi-site operations — unified in one platform built for climbing gym operators who refuse to compromise.
From the front door to the back office — Nexentry replaces a patchwork of tools with one cohesive platform.
Paxton Net2 integration with sub-200ms card tap response. Area-based restrictions, age-gated zones, and staffed-hours enforcement out of the box.
Complete member lifecycle management — onboarding, photo capture, digital agreements, plan assignment, and real-time status tracking.
Fortnightly, monthly, or annual cycles with Merchant Warrior tokenized payments. Cooling-off periods, referral rewards, and revenue dashboards included.
Automated grace periods, smart retry scheduling, retry fees, and SMS notifications. Recover failed payments without lifting a finger.
Standard and arrears-collection freezes with automatic contract extension and recurring fees. Yield ranking flags low-value members before they cancel.
On-site edge agents keep doors working even when the internet drops. Local SQLite cache with automatic cloud sync, and a fail-open policy you control.
Build classes once, generate weekly sessions automatically. Members book through the portal or your public class page. Reminders, cancellations, and digests dispatch on time.
Each coach and route setter gets their own dashboard, schedule, and a public bio page. Members see who's teaching what, and the team stays accountable for their own attendance.
Members log in to update payment details, request freezes, cancel, book classes, see referrals, and manage notifications. The front desk stops being a help desk.
Capture leads from web forms, Meta Lead Ads, and Google Places prospecting. Queue, snooze, follow up with scripts. Convert tours straight into sign-ups, no rekeying.
Welcome sequences for new sign-ups, re-engagement nudges for the inactive, gamified streaks and XP for the regulars, plus referral rewards and birthday SMS. Reduce churn before it starts.
Cleaning checklists, equipment safety walks, opening and closing tasks — photo-verified, with problems escalated to your service providers and a daily report in your inbox.
Real-time dashboards, live access logs, and complete member visibility — everything at a glance.
Active members, revenue, access events, and alerts — the Today Dashboard gives site managers instant situational awareness.
Every card tap, every decision, in real time. Instant visibility into who's in your climbing gym and when.
Status, plan, billing history, access logs, and documents — everything about a member in one place.
We handle the infrastructure so you can focus on your members.
We install a compact edge device at each site and connect it to your Paxton Net2 readers. No changes to your existing door hardware needed.
Migrate your existing member database, assign RFID cards, and set up billing plans. We'll help you every step of the way.
Your team logs in, your doors respond to card taps, and billing runs automatically. Ongoing support and updates are included.
API, database, billing
On-site, offline-capable
Paxton Net2 RFID
Your members' data is sensitive. We treat it that way.
TOTP-based MFA with QR code setup and backup recovery codes for all staff accounts.
Complete data separation between customers. Every query is scoped — no cross-tenant data leaks, ever.
All edge-to-cloud requests are signed with HMAC-SHA256 and protected against replay attacks.
Optional per-customer IP restrictions ensure platform access only from approved networks.
Three-tier Redis-backed rate limiting protects against brute force, abuse, and denial-of-service.
Full change history with user attribution, timestamps, and IP addresses. Automated data retention policies.
A typical day across an unmanned, multi-site climbing gym — every system pulling its weight, no manual rekey, no missed handovers.
The edge agent grants access to active members tapping in before staffed hours. Denied attempts (lapsed cards, frozen members, age-gated zones) are logged and flagged.
Staff arrive and tick off the daily opening checklist — hygiene stations, equipment safety walk, towel restock. Every photo-required step is captured. One issue → escalation routed to RouteFix Crew.
A lead from yesterday's Meta Lead Ad walks in. The manager pulls up the lead in the queue, runs the script, registers them on the public sign-up form, takes their card payment, prints their RFID, and books their first class — all without leaving the platform.
Lead climbing course, intro-to-bouldering, kids' coaching, and adult improver — every session generated from this week's timetable. Members who booked through the portal walk in, tap in, attendance recorded. Reminders went out the night before; cancellations get auto-digests.
Staff completes the closing checklist. Daily report email lands at the manager's chosen hour: completion stats, every photo, every escalation, all problems still open — one digest per site, plus a combined customer-admin summary.
Overnight, the billing job finds members due today and tokenises their charges through Merchant Warrior. Successful payments roll the next billing date. Failures (especially insufficient funds) enter dunning — grace, retries, fees, SMS — until resolved.
Hosted in Australia. Built around the rhythms of Australian climbing gym operations — fortnightly billing, ABN capture, AEST timezones, local SMS sender IDs.
The Australian climbing gym standard. Billing anchors, cooling-off periods, and pro-rata charges all assume fortnightly cycles by default — but monthly and annual work just as well.
Payment tokens stored at the gateway, not in our database. PCI scope stays out of your business. Targeted reprocessing for the common code-51 (insufficient funds) failure.
One head office, sites in Brisbane, Sydney, and Perth — each on its own timezone. Tasks generate, classes schedule, and billing runs all respect the local clock.
Payment reminders, dunning alerts, freeze confirmations, birthday messages, class reminders — all dispatched with Australian sender IDs and full delivery logging.
Capture customer ABN at signup. Invoices, agreements, and payment records carry the right business identifiers — no extra accounting workflow needed.
Servers, database, and member data all stay in-country. No transatlantic round-trips slowing your access logs, and no offshore data residency questions.
Replace the patchwork. Stop paying five vendors. See it in 20 minutes — your members, your doors, your billing, your classes, your tasks, all in one platform.